2012 Annual Maintenance Fee Breakdown

Our most popular question from homeowners concerning the break-down of Maintenance Fee funds:

How much of my Maintenance Fee goes to pay property taxes?

The short answer is $27.85.  The more detailed answer is explained here:

To determine the individual expense item amounts per customer, we use the following method:

The first column (below) indicates the actual expense amount budgeted for the year 2012 (see the year 2012 Budget).

The second column is an adjusted amount that reflects sources other than Annual Maintenance Fee for income (condo rentals, social memberships, timeshare sales, etc.).  The dollar amount on the budget of funds from non-maintenance fee income is about $23,300.  This is calculated as a percentile of the items in the first column (.9314%) and shown in the second column, "Adjusted Expense".  The total of the second column of $317,588 is the amount to be generated from year 2012 Annual Maintenance Fees only.  When this total is divided by the number of active homeowner weeks owned (471), the result is our per owner assessed fee of $674.  

Likewise, in the third column, each expense item is divided by the number of homeowner weeks owned to show the per owner dollar break-down of the $674 total.

Jan - Dec 12
Budgeted Adjusted Expense $ Breakdown
Expense
Advertising 1,255.80 1169.65 2.48
Automobile Expense
Automobile - Gas 240.00 223.54 0.47
Truck Lease 1,200.00 1117.68 2.37
Total Automobile Expense 1,440.00    
Bank Service Charges 1,683.62 1568.12 3.33
Casual Labor 1,980.00 1844.17 3.92
Clubhouse Mortgage 30,090.00 28025.83 59.50
Collection Fees (Agency) 1,924.66 1792.63 3.81
Contract Housekeeping Service 18,000.00 16765.20 35.59
Depriciation 11,391.00 10609.58 22.53
Dues and Subscriptions 228.00 212.36 0.45
Insurance 0.00  
Directors & Officers 1,440.00 1341.22 2.85
Property & Liability Insurance 15,234.48 14189.39 30.13
Wind & Hail (Hurricane) 12,244.00 11404.06 24.21
Total Insurance 28,918.48    
Internet Services 300.00 279.42 0.59
Landscaping/Lawn Maint. 8,645.79 8052.69 17.10
Licenses and Permits 575.00 535.56 1.14
Loan Interest (GCR) 4,635.00 4317.04 9.17
Management Fees 0.00 0.00
Golf Coast Maint Fee (10%) 22,097.43 20581.55 43.70
Golf Coast Rental Fees (25%) 2,649.10 2467.37 5.24
Total Management Fees 24,746.53    
Miscellaneous      
Payroll    
Clerical & Property Mgmt. 36,599.59 34088.86 72.38
Maintenance & Repair Saleries 26,024.40 24239.13 51.46
Tax Liability 5,695.77 5305.04 11.26
Workers Comp 556.80 518.60 1.10
Total Payroll 68,876.56    
Pest Control 1,000.00 931.40 1.98
Postage and Delivery 1,000.00 931.40 1.98
Printing and Reproduction 1,000.00 931.40 1.98
Professional Fees 0.00 0.00
Accounting 1,475.00 1373.82 2.92
Total Professional Fees 1,475.00    
Rental Disbursement 4,197.19 3909.26 8.30
Repairs & Maintenance 0.00 0.00
Building Repairs 0.00 0.00
Dryer/Duct Replacement/Cleaning 100.00 93.14 0.20
Painting 500.00 465.70 0.99
Roof Repair/Paint 500.00 465.70 0.99
Stucco Related Repair 12,000.00 11176.80 23.73
Total Building Repairs 13,100.00    
Carpet Cleaning 500.00 465.70 0.99
Computer Repairs 250.00 232.85 0.49
Equipment Repairs 250.00 232.85 0.49
HVAC Repair/Service 6,500.00 6054.10 12.85
Pool & Equipment 5,500.00 5122.70 10.88
Repairs & Maintenance - Other 1,255.00 1168.91 2.48
Total Repairs & Maintenance 27,355.00    
Replacement Expense    
Appliance Replacement 4,000.00 3725.60 7.91
Flat Screen TV/DVDs 1,000.00 931.40 1.98
Keycard/Replacemnt locksets 8,000.00 7451.20 15.82
Replacement Expense - Other 5,000.00 4657.00 9.89
Total Replacement Expense 18,000.00    
Security 363.09 338.18 0.72
Supplies 0.00 0.00
Computer 499.96 465.66 0.99
Housekeeping 5,500.00 5122.70 10.88
Maintenance & Repair 3,500.00 3259.90 6.92
Office 258.94 241.18 0.51
Pool 3,500.00 3259.90 6.92
Total Supplies 13,258.90    
Taxes     
Property 14,085.96 13119.66 27.85
Total Taxes 14,085.96    
Telephone 0.00 0.00
Clubhouse/Office Phones 1,821.39 1696.44 3.60
Condo Phones 2,372.54 2209.78 4.69
Long Distance Phone 236.90 220.65 0.47
Total Telephone 4,430.83    
Utilities    
Cable TV 5,420.13 5048.31 10.72
Electric    
Clubhouse Electric 8,536.36 7950.77 16.88
Condo Electric 24,483.03 22803.49 48.42
Other Electric 2,061.26 1919.86 4.08
Total Electric 35,080.65    
Water 9,622.91 8962.78 19.03
Total Utilities 50,123.69    
Total Expense 340,980.10 317588.87 674.29 (Rounded to $674 per)